Privacy Policy – Roman Catholic Society of Medicine (RCSMed)

1. Introduction

The Roman Catholic Society of Medicine (RCSMed) is a professional society for Catholic healthcare professionals and students.

This Privacy Policy explains how we collect, use, and protect personal data when you interact with our website, join our mailing list, or contact the Society.

RCSMed is committed to respecting your privacy and handling your data responsibly in accordance with applicable data protection law, including the UK General Data Protection Regulation (UK GDPR).

2. Information We Collect

We may collect and process the following personal data:

  • Name

  • Email address

  • Professional role or area of study (if voluntarily provided)

  • Any information you choose to submit via contact forms or email correspondence

We do not collect more information than is necessary for the purposes outlined in this policy.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To maintain an interest list or mailing list for Society updates

  • To send information about Society news, events, publications, and activities

  • To respond to enquiries or correspondence

  • To manage engagement with the Society’s activities

We will not use your data for unrelated purposes.

4. Legal Basis for Processing

We process your personal data on the basis of:

  • Consent – where you voluntarily sign up to receive communications

  • Legitimate interests – where processing is necessary for the operation and development of the Society

You may withdraw consent at any time.

5. Data Storage and Security

Your data may be stored using secure third-party services used to operate the Society, such as website hosting or email communication platforms.

We take reasonable steps to protect your personal data from loss, misuse, or unauthorised access.

6. Data Sharing

We do not sell, rent, or trade your personal data.

Your information may only be shared with trusted service providers who assist in operating the Society (for example, email or website hosting services), and only to the extent necessary for those services.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy.

You may request removal of your data at any time.

8. Your Rights

Under data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent to communications

  • Object to or restrict certain types of processing

To exercise any of these rights, contact us using the details below.

9. Contact Information

If you have any questions about this Privacy Policy or your personal data, you can contact:

Roman Catholic Society of Medicine (RCSMed)
Email: info@rcsmed.org

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.